How to write Email for Sending Resume

Crafting the perfect email to send your resume can be the difference between landing an interview and getting lost in the shuffle. When applying for jobs, your email is often the first impression you make on potential employers. This blog will guide you on How to write Email for Sending Resume, from what to include in the subject line to the best closing remarks. Let's dive in!

How to Email a Resume

Sending your resume through email is a crucial step in the job application process. It is your opportunity to make a strong first impression and showcase your qualifications effectively. To ensure your email stands out, follow these essential tips for emailing your resume.

Why You Should Send a Resume by Email

Before we explore the specifics of emailing your resume, let’s address an important question: **Should you send a resume by email?** The answer is a resounding yes! In today’s digital age, most job applications are submitted electronically. Sending your resume via email is quick, efficient, and allows for easy communication with hiring managers and recruiters.

How to write Email for Sending Resume

1. Subject Line for Resume Email

Your subject line is the first thing the recipient sees. Make it concise and descriptive. A few examples include:

- “Application for [Job Title] - [Your Name]”

- “Resume Submission for [Job Title]”

- “Job Application: [Your Name] for [Job Title]”

2. Email Body for Sending Resume

The email body is your opportunity to introduce yourself and explain why you’re applying. Here’s a simple structure to follow:

- Greeting: Address the hiring manager by name, if possible. "Dear [Hiring Manager's Name],"

- Introduction: Start with a brief introduction about yourself.

- Purpose: Clearly state that you are applying for a specific position and attach your resume.

- Highlight Qualifications: Briefly mention why you would be a great fit for the role.

- Closing Statement: Thank them for their time and express your eagerness to discuss your application further.

3. How to End a Resume Email

Your closing matters. It should be polite and professional. Here are a few options:

- “Thank you for considering my application. I look forward to the opportunity to discuss my candidacy.”

- “I appreciate your time and consideration. I’m eager to discuss how my skills align with your needs.”

4. Best Resume Email Closings and Sign-Offs

Use a professional sign-off before your name. Some common choices include:

- “Best regards,”

- “Sincerely,”

- “Warm regards,”

Resume Email Samples

Sample 1: Email to Send Resume for Job

Dear [Hiring Manager's Name],

I hope this message finds you well. I am writing to express my interest in the [Job Title] position at [Company Name] as advertised [where you found the job listing].

Please find my resume and cover letter attached for your review. I believe my skills and experience align well with the requirements of the role, and I am eager to contribute to your team.

Thank you for considering my application. I look forward to the opportunity to discuss my candidacy further.

Best regards,  

[Your Name]  

[Your Contact Information]

Sample 2: Email to Send Resume to Recruiter

Dear [name],

I hope this message finds you well. I am writing to submit my resume for the [Position Name] role that I recently came across. With my experience in [specific skill or field relevant to the position], I am enthusiastic about the opportunity to contribute to [Company Name].

Attached to this email, you will find my resume for your review. I believe my background aligns well with the requirements of the position, and I am eager to discuss how I can add value to your team.

Thank you for considering my application. I look forward to the possibility of discussing this opportunity further.

Best regards,  

[Your Name]  

[Your Contact Information]

Sample 3: Follow-Up Email After Sending Resume

Dear [Recipient's Name],

I hope this message finds you well. I am writing to follow up on the resume I submitted for the [Position Title] on [Submission Date]. I am very enthusiastic about the opportunity to join [Company Name] and contribute to your team.

If there are any updates regarding my application status or if you require any further information from my side, please feel free to let me know.

Thank you for your time and consideration. I look forward to hearing from you soon.

Best regards,  

[Your Name]  

[Your Contact Information]

Sample 4: Email Cover Letter with Attached Resume

Dear [name],

I hope this message finds you well. I am writing to express my interest in the [Job Title] position at [Company Name] as advertised. I have attached my resume for your review, which outlines my relevant experience and skills that align with the requirements of the role.

I believe my background in [specific field or skill related to the job] equips me well to contribute to your team. I am excited about the opportunity to bring my expertise to [Company Name] and help drive success.

Thank you for considering my application. I look forward to the possibility of discussing this opportunity with you.

Best regards,  

[Your Name]  

[Your Contact Information]

Sample 5: Thank You for Considering My Resume

Dear [Recipient's Name],

I hope this message finds you well. I would like to express my sincere gratitude for considering my resume for the position. I appreciate the opportunity and look forward to the possibility of contributing to your team.

Thank you once again for your time and consideration.

Best regards,  

[Your Name]  

[Your Contact Information]

Sample 6: Asking Someone to Review Your Resume

Dear [name],

I hope this message finds you well. I am currently in the process of refining my resume and would greatly appreciate your insights and feedback. Given your experience in the industry, your perspective would be invaluable in ensuring that my qualifications are presented effectively.

If you have some time to review it, please let me know, and I can send it over. Thank you in advance for your support!

Best regards,  

[Your Name]  

[Your Contact Information]

Sample 7: How to Respond to a Resume Received Email

Dear [name],

Thank you for sending your resume. I appreciate the time and effort you put into your application. We will review your qualifications and experience in relation to our current openings. If your profile aligns with our needs, we will reach out to you for the next steps in the hiring process.

Thank you once again for your interest in joining our team.

Best regards,  

[Your Name]  

[Your Contact Information]

5 Best Practices for Writing Resume Email Templates

To maximize the effectiveness of your resume email, keep these best practices in mind:

1. Put Your Cover Letter in Your Email: Instead of attaching a separate cover letter, include a brief version in the email body to capture attention.

2. Use a Professional-Looking Email Address: Avoid using nicknames or unprofessional email addresses. Stick to a format like firstname.lastname@example.com.

3. Address the Hiring Manager by Their Name: Whenever possible, personalize your email by addressing the hiring manager directly.

4. Add a LinkedIn URL, Personal Website, or Portfolio Link: This gives hiring managers more insight into your professional background.

5. Proofread Your Email: Spelling and grammatical errors can create a negative impression. Always double-check before hitting send.

Conclusion

Emailing your resume doesn’t have to be daunting. By following these guidelines, you can craft a professional and effective email that captures the attention of hiring managers. Remember to personalize your message, keep it concise, and double-check your work for errors. With the right approach, your resume will stand out in the crowded job market.

Now that you’re equipped with all the tools to write an effective resume email, it’s time to take the next step in your job search. Good luck!